RFQ-EpiCFY27-0014

RFQ INFORMATION DETAILS
Solicitation title FIRST AID AND FIRE SAFETY TRAINING
Issue date 16 October 2026
Deadline for clarification
questions 19 October 2026, 3 PM noon Cameroon time (WAT)
Quotation submission deadline 20 October 2026, 5 PM Cameroon time (WAT)
clarification email Cameroon.Procurement@fhi360.org
Submission email Cameroon.quotations@fhi360.org
Delivery locations FHI 360 Yaoundé Office.
Anticipated delivery period Within 3 business days of purchase order/contract issuance, subject to

confirmation in the quotation

1. Background
FHI 360 is a global nonprofit human development organization committed to improving lives through
integrated, locally driven solutions. With more than 2,200 staff and experts working across over 60
countries, the organization leverages research, technical expertise, resources, and strategic partnerships
to address development challenges and improve health and well-being.
Present in Cameroon since 2019, FHI 360 works with the Government of Cameroon and other
stakeholders to strengthen health systems, improve health outcomes, and enhance service delivery
through its EpiC (Meeting Targets and Maintaining Epidemic Control) and STRIDES (Strengthening
Infectious Disease Detection Systems) projects.
To support its commitment to staff safety, security, and emergency preparedness, FHI 360 Cameroon,
through the EpiC and STRIDES projects, invites qualified and experienced training providers to submit
quotations for the provision of comprehensive First Aid and Fire Safety Training for its staff in
Cameroon.
The training is intended to strengthen staff capacity to respond effectively and safely to medical
emergencies, injuries, fire incidents, and other emergency situations that may occur in offices, residences,
during field travel, or at project activity locations. The selected provider must have qualified instructors
and demonstrated experience in delivering occupational first aid, emergency response, and fire safety
training.
The objective of this procurement is to secure high-quality training services that meet recognized health
and safety standards, provide practical hands-on learning opportunities, and contribute to a safer work
environment for FHI 360 staff. The selected provider will be expected to deliver training materials,
practical exercises, and certification where applicable.
The issuance of this Request for Quotation (RFQ) does not constitute a commitment on the part of FHI
360 to award a contract or purchase any services, nor does it commit FHI 360 to pay any costs incurred
in the preparation or submission of quotations.
2. OBJECTIVE OF THE ASSIGNMENT
The overall objective is to strengthen the capacity of FHI 360 personnel to provide immediate and appropriate
first response to medical emergencies and fire incidents until professional emergency services take over.
The training shall enable participants to:

• Assess an emergency scene safely;
• Conduct a primary casualty assessment;
• Provide basic life support;
• Perform CPR;
• Operate an AED trainer;
• Manage choking;
• Control severe bleeding;
• Provide basic trauma first aid;
• Respond appropriately to burns and fractures;
• Identify fire hazards;
• Select and operate appropriate fire extinguishers;
• Activate emergency response procedures;
• Conduct safe evacuations;
• Support assembly-point accountability.
3. Scope of Work / Training Requirements
The selected training provider shall design and deliver a three-day First Aid and Fire Safety Training for
FHI 360 staff in Yaoundé. The training shall combine classroom instruction, demonstrations, practical

exercises, and emergency simulations to ensure participants acquire both theoretical knowledge and hands-
on skills.

Module 1 – First Aid Principles and Scene Safety
• Role of the first aider;
• Scene assessment;
• Personal safety;
• Hazard identification;
• Emergency communication;
• Chain of survival;
• First aider limitations.
Module 2 – Casualty Assessment
• Primary and secondary assessment;
• Consciousness assessment;
• Airway and breathing;
• Circulation;
• AVPU assessment;
• Basic vital signs monitoring.
Module 3 – CPR and AED
• Recognition of cardiac arrest;
• Adult CPR;
• Child CPR, where applicable;
• AED operation;
• Recovery position;
• Choking response.
Module 4 – Trauma and Medical Emergencies
• Severe bleeding;
• Direct pressure;
• Pressure dressings;
• Tourniquet application;
• Burns;
• Fractures;
• Sprains;
• Head and chest trauma;
• Poisoning and acute medical conditions.
Module 5 – Fire Safety

• Fire triangle;
• Common fire hazards;
• Fire classes;
• Fire prevention;
• Extinguisher types;
• Appropriate extinguishing agents.
Module 6 – Fire Extinguisher Operation
Participants should receive practical instructions in the use of:
• Water extinguishers;
• Foam extinguishers;
• CO2 extinguishers;
• Dry powder extinguishers.
The PASS technique shall be demonstrated and practiced.
Module 7 – Emergency Evacuation
• Alarm activation;
• Emergency exits;
• Evacuation procedures;
• Smoke hazards;
• Assembly points;
• Headcount/accountability;
• Fire warden responsibilities.
Module 8 – Practical Emergency Simulations
Practical exercises should include:
• CPR;
• AED simulation;
• Choking response;
• Bleeding control;
• Trauma response;
• Fire extinguisher operation;
• Evacuation drill
4. TRAINING METHODOLOGY
The training should be highly practical and participatory.
The recommended methodology is:
• 30% theory
• 70% practical exercises
Training should use demonstrations, realistic scenarios, mannequins, trainer AEDs, emergency equipment
and fire-safety equipment.
The provider shall conduct pre- and post-training knowledge assessments.
5. TRAINING DURATION AND STRUCTURE
Each training session shall cover three full days:
Days Focus Main Activities
Day 1 First Aid & CPR Scene assessment, casualty assessment, CPR, AED,

choking

Day 2 Trauma & Emergency Scenarios Bleeding, tourniquets, burns, fractures, trauma simulations
Day 3 Fire Safety & Evacuation Fire prevention, extinguisher use, live/practical fire

exercise, evacuation drill

6. PARTICIPANTS AND LOCATIONS
The training will cover 43 FHI 360 staff members across four operational hubs:

Location Number of Participants Proposed Sessions

Yaoundé – Central Office 25 1 session
Douala – Littoral Office 6 1 session
Bafoussam – West Office 6 1 session
Garoua – North Office 6 1 session
TOTAL 43

7. EXPECTED DELIVERABLES
The selected service provider shall provide:
1. Detailed training program;
2. Training presentations and participant handouts;
3. First Aid reference materials;
4. Adult/child CPR mannequins;
5. AED training equipment;
6. First Aid/dressing equipment;
7. Fire extinguishers and fire-safety training equipment;
8. Practical fire suppression equipment;
9. Attendance sheets;
10. Pre-training knowledge assessment;
11. Post-training knowledge assessment;
12. Individual or participant completion records;
13. First Aid and Fire Safety certificates;
14. Pocket First Aider Cards, where applicable;
15. Final training report within five working days after completion.
Certificates should indicate validity period, where supported by the provider's certification system
8. SERVICE PROVIDER QUALIFICATIONS
The provider must:
• Be legally registered and authorized to provide the proposed training;
• Have qualified First Aid instructors;
• Have qualified Fire Safety instructors;
• Demonstrate relevant professional certifications;
• Have experience delivering First Aid and Fire Safety training;
• Have appropriate practical training equipment;
• Be capable of deploying instructors and equipment to all four FHI 360 locations;
• Demonstrate experience working with NGOs, UN agencies, companies, diplomatic missions or
similar organizations, preferably.
9. PRACTICAL TRAINING REQUIREMENTS
The provider must ensure that practical training is supported by adequate equipment.
The quotation should clearly indicate whether the following are included:
• CPR mannequins;
• AED trainers;
• First Aid kits;
• Bandages and dressings;
• Tourniquets;
• Splints;
• Fire extinguishers;
• Fire simulation equipment;
• PPE;
• Other practical training materials.
10. QUOTATION VALIDITY
The quotation should remain valid for a minimum of 90 days from the submission deadline.

11. PAYMENT TERMS
The provider shall indicate proposed payment terms in the quotation.
Payment will be subject to FHI 360's applicable procurement and payment procedures and satisfactory
completion of the contracted services.
12. DOCUMENTS TO BE SUBMITTED
Interested service providers should submit:
1. Technical proposal;
2. Detailed training program;
3. Financial quotation;
4. Company registration documents;
5. Relevant professional/training certifications;
6. CVs of proposed trainers;
7. Evidence of previous similar assignments;
8. Client references, preferably from NGOs, UN agencies or comparable organizations;
9. Tax/compliance documentation, where applicable;
10. Bank/payment details;
11. Quotation validity period.
13. Supplier instructions and quotation format
• Submit the quotation by email to Cameroon.quotations@fhi360.org before the deadline stated
above.
• Use the email subject: “RFQ FY27_0014 – FIRST AID AND FIRE SAFETY TRAINING”
• Prices must be valid for at least 30 calendar days from the submission deadline. State any
assumptions, exclusions and proposed payment terms.
• Late submissions may be rejected. The supplier is responsible for ensuring the complete quotation
is received before the deadline.
• Questions must be sent in writing to the clarification email to Cameroon.procurement@fhi360.org.
Answers or amendments that affect all bidders will be communicated through an appropriate
procurement clarification/addendum process.

14. Evaluation and award methodology
Evaluation will be conducted in a fair, documented and comparative manner. FHI 360 may first assess
mandatory eligibility and responsiveness. Quotations that fail mandatory requirements may be excluded,
subject to the solicitation terms and applicable FHI 360 procedures.
criterion Weight Basis of assessment
Administrative and eligibility
compliance 10%

Submission of all required legal and registration documents, valid tax
compliance documents, signed quotation, and acceptance of RFQ
instructions. Any mandatory exceptions will be documented

Technical Approach and
Training Methodology 30%

Compliance with the required training scope, quality and relevance of
the curriculum, practical hands-on training methods, availability of
training materials, assessment methodology, and alignment with
recognized First Aid and Fire Safety standards

Evaluated Total Price 35%

Total evaluated cost, including trainer fees, participant materials,
certification costs, venue (if applicable), transportation, and all
applicable taxes and charges. Price comparison will be conducted on a
consistent basis

Trainer Qualifications and
Certification Capability 15%

Relevant qualifications and certifications of trainers, demonstrated
experience in delivering First Aid and Fire Fighting training, and
ability to provide recognized certificates to participants upon successful
completion.

Relevant Past Performance
and References 10%

Proven experience delivering similar First Aid and Fire Safety training
services for organizations of comparable size and complexity,
supported by references or completion certificates.

Total scored criteria 100%
FHI 360 may seek clarifications that do not materially change an offer. Any arithmetic discrepancies may be
handled in accordance with FHI 360 procurement procedures.
Award may be made to the training provider whose proposal offers the best overall value, demonstrates the
required technical expertise and training capacity, and meets all solicitation requirements. Preference may be
given to providers offering internationally or nationally recognized certifications, experienced trainers, and a
strong practical training component.
15, General conditions and reservations
• Issuance of this RFQ does not constitute a commitment by FHI 360 to award a contract or
purchase any goods.
• FHI 360 reserves the right, subject to applicable policies and law, to amend or cancel this RFQ,
reject any or all quotations, waive minor irregularities where appropriate, request clarifications,
verify supplier information, and make no award.
• FHI 360 may conduct due diligence or background checks on prospective suppliers, consistent
with its policies.
• Costs incurred in preparing or submitting a quotation are the sole responsibility of the supplier.
• The selected training provider must comply with applicable laws, ethical business practices, and

FHI 360 supplier requirements, including safeguarding, anti-fraud, anti-bribery, and conflict-of-
interest requirements, and ensure that all training activities are delivered safely, professionally,

and in accordance with relevant industry standards.